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Reduce inventory errors

Use this workflow to reduce common inventory mistakes when devices are added or updated.

1) Standardize intake fields​

When adding devices, make sure your team consistently fills:

  • device type
  • condition
  • brand and model
  • storage and color (if applicable)
  • IMEI or serial number when available

Consistent intake improves search accuracy and reporting.

2) Use identifiers early​

Capture IMEI or serial numbers at intake time whenever possible. This helps your team:

  • avoid duplicate records
  • locate devices quickly
  • confirm the correct item during buy/sell workflows

3) Use filters before creating duplicates​

Before creating a new record, search and filter existing inventory by:

  • brand/model
  • identifier
  • status

This catches already-created items and prevents duplicate stock entries.

4) Review status transitions​

Set a team habit for status updates (for example: available -> sold). Clear status transitions reduce confusion and keep order flows reliable.

When possible, move devices through buy and sell orders rather than editing many fields manually. This creates a cleaner record of how inventory changed.

Need help evaluating plan options? See Restock pricing.